PA/ Travel Co - ordinator - Aircraft Leasing Company, West End
Regency Recruitment
Portal: Secretarial & PA Function: Personal Assistant PA
Location: London - West End
Contract: Full-Time PERMANENT position
Salary: Market Rate Bonus Benefits
Location: London - West End
Contract: Full-Time PERMANENT position
Salary: Market Rate Bonus Benefits
A highly successful and expanding conglomerate based in beautiful offices in the heart of Belgravia currently has an opening for one further Assistant. Duties consist of providing a centralised function for the London headquarters with a focus on extensive travel co-ordination for Senior Management. Additionally, providing PA support, reporting to the CEO of an Aircraft Lessor company owned by the group and situated in the building. Duties approximate a 70 : 30 ratio with the travel aspect being the greater. Specifically:
Corporate Travel Co-coordinator (70% of role):
Main Responsibilities and Duties
• Managing companywide travel.
• Maintaining relationships with a dedicated travel company, as well as direct relationships with notable airline and travel companies.
• Negotiation of PSL’s and special rates.
• Capitalising on corporate memberships and tracking monthly spends.
• Keeping staff up to date on particular deals offered, best use of air miles, etc., and advising on where the company can save money.
• Liaising with travel counterpoint in the New York office.
Personal Assistant reporting to: Chief Executive Officer (30% of role)
Supporting the CEO, CFO and the wider team of this successful Aircraft Lessor. This is a rapidly growing company currently with 10 employees based across 3 offices. The role of Personal Assistant reports directly to the Chief Executive Officer (based in London). The overall purpose of the role is to provide high-level secretarial and business support to the CEO and the team.
Main Responsibilities and Duties
• Organise the office of the CEO and others
• Extensive diary management – organising internal and external meetings and conference calls across multiple time zones
• Produce Board materials and papers
• Co-ordinate and organise complex travel itineraries
• Prepare and process expense report and ensure timely settlement of corporate credit cards.
• Provide administrative support on various projects including PowerPoint and other presentation materials
• Establish and maintain positive relationships with internal and external clients
• Act as point of contact and assistance for visiting executives
• Undertake other ad hoc office duties as required
Qualifications and Experience
3 years experience in a similar role
Excellent interpersonal skills
Strong verbal and written communication skills
Extensive travel planning experience
Organisational skills
IT – Outlook, Excel, Word, PowerPoint
Package
Discretionary bonus
Excellent private healthcare
Luxury offices
20 days holiday
Corporate Travel Co-coordinator (70% of role):
Main Responsibilities and Duties
• Managing companywide travel.
• Maintaining relationships with a dedicated travel company, as well as direct relationships with notable airline and travel companies.
• Negotiation of PSL’s and special rates.
• Capitalising on corporate memberships and tracking monthly spends.
• Keeping staff up to date on particular deals offered, best use of air miles, etc., and advising on where the company can save money.
• Liaising with travel counterpoint in the New York office.
Personal Assistant reporting to: Chief Executive Officer (30% of role)
Supporting the CEO, CFO and the wider team of this successful Aircraft Lessor. This is a rapidly growing company currently with 10 employees based across 3 offices. The role of Personal Assistant reports directly to the Chief Executive Officer (based in London). The overall purpose of the role is to provide high-level secretarial and business support to the CEO and the team.
Main Responsibilities and Duties
• Organise the office of the CEO and others
• Extensive diary management – organising internal and external meetings and conference calls across multiple time zones
• Produce Board materials and papers
• Co-ordinate and organise complex travel itineraries
• Prepare and process expense report and ensure timely settlement of corporate credit cards.
• Provide administrative support on various projects including PowerPoint and other presentation materials
• Establish and maintain positive relationships with internal and external clients
• Act as point of contact and assistance for visiting executives
• Undertake other ad hoc office duties as required
Qualifications and Experience
3 years experience in a similar role
Excellent interpersonal skills
Strong verbal and written communication skills
Extensive travel planning experience
Organisational skills
IT – Outlook, Excel, Word, PowerPoint
Package
Discretionary bonus
Excellent private healthcare
Luxury offices
20 days holiday
